Workforce Development Funding

Claim back your training costs with WDF

01/05/18: Good news! We have been successful in obtaining funding again for 2018-19. 

This page is now being updated and we hope to be able to upload the necessary forms very shortly. Please come back soon. We will also keep you updated through our e-bulletins.

Workforce Development Funding (WDF) is a funding stream from the Department of Health, disbursed by Skills for Care, which care providers in Norfolk are able to claim from Norfolk and Suffolk Care Support. The funding contributes towards training costs related to QCF and RQF qualifications in adult social care.

This year things have changed! QCF qualifications have been replaced by RQFs. Therefore any new adult social care qualifications undertaken by your staff will be RQF. To find out how this affects the claiming process please see section below named ‘Important changes for 2018/19’. 

How do you claim?

There are 3 simple steps to claim:

  • Become a member of the Norfolk Workforce Development Partnership
  • Complete the National Minimum Data Set for Social Care (NMDS-SC) for your organisation
  • Send N&SCS a Learner Record Form and evidence for the learner(s) you wish to claim for

Step 1: Join the Norfolk Workforce Development Partnership

All adult social care employers in Norfolk can join the Norfolk Workforce Development Partnership. Download and complete a Partnership Membership Form and a Service Level Agreement and send them to N&SCS.  These can be sent in the post or emailed to .(JavaScript must be enabled to view this email address). A single set of forms completed by a parent company can cover groups of establishments. 

For exisiting partners a new Partnership Membership Form is not required, however a signed 2018/19 Service Level Agreement will be needed before you can claim.

Step 2: Complete your NMDS-SC

Employers must have updated their National Minimum Dataset for Social Care (NMDS-SC) records at to the required level since 1st April 2018. Guidance documents can be found on the left hand side of this page.

Run the ‘my Workforce Development NMDS requirements’ report to confirm eligibility or highlight items not yet updated. Guidance on how to run this report is included within the NMDS-SC compliance guide.

If you are not sure how to complete the NMDS-SC, Skills for Care have produced a very useful e-guide to get you started. Click the image below to be taken to the guide.

If you are have any questions or need further advice then call the NMDS-SC Support Service on 0845 8730129 or email .(JavaScript must be enabled to view this email address)

Step 3: Claiming

You will need to send the following to N&SCS. These can be posted or .(JavaScript must be enabled to view this email address).

Learner Record Form

This is a cover sheet for the claim stating who the claim is for and what units or qualifications are being claimed. Guidance on how to complete the Learner Record Form can be found on the left.


When the learner has completed the qualification and a certificate has been received, you can send a copy of the certificate as evidence. For QCF qualifications this must include the page which lists the individual units achieved and being claimed for.

Once you have sent your claim and evidence to N&SCS your claim will be processed and sent to Skills for Care. Any queries with the claim will be addressed with you before being forwarded. You will usually hear about your claim within 1-2 weeks of receipt and receive the funding within 4-6 weeks. If you have any questions about claiming please call the N&SCS office and chat to a member of the team. We are very happy to talk you through the process.

Important changes for 2018/19

  • For the 2018/19 funding year, you will only be able to claim funding for COMPLETED adult social care qualifications. No part completed qualifications will be funded (unless you have been part funded for some units during the 2017/18 funding year). This means both QCF and RCF qualifications can be claimed for upon completion.
  • Not all RCF qualifications will be funded by WDF. Please check the LIST to see which qualifications are eligible.
  • This is the last funding year that QCF qualifications will be funded. So please ensure you have completed certificates with us by 31st March 2019. (This doesn’t include Level 5 QCF qualifications).
  • There is no longer a 60 credit limit per learner. There will now be a financial limit allowing all qualifications to be claimed for during one funding year.
  • You can ONLY use a certificate as evidence for claiming. The Unit Assessment Summaries will no longer be accepted as evidence.

Top Tips

  • When choosing a training provider, speak to them about how they will support you to claim WDF. Some training providers are more helpful than others. Make sure they will tell you the learner's Unique Learner Number (ULN), Learner Registration Number and Awarding Organisation. Also make sure they intend to provide a funded qualification. (see list)
  • When completing the Learner Record Form use Control+F on your keybord and search for the units - using the RITS code on the certificate or unit title. Then copy and paste the details into the LRF.

Frequently Asked Questions

Q. Can we claim WDF even if we haven't paid anything to a training provider?

A. YES. WDF funding covers course fees (or 'employer contributions'), and associated costs, such as employees’ salaries while they are undertaking training, coaching and mentoring costs, venue costs for the training and wage replacement costs.

Q. My organisation pays the apprenticeship levy, can I make a claim under the Workforce Development Fund? 

A. The apprenticeship levy can only be used to pay training delivery and end-point assessment costs. It will be possible to claim WDF alongside the apprenticeship levy but it will not be possible to use the WDF towards training delivery and end-point assessment costs because the levy is used for that. The levy is a tax being applied by government so it would not be appropriate to allow public money to offset it. However, the WDF can be used towards the associated costs of training so for levy paying employers this is what the fund would be claimed towards. It is an employers' responsibility to ensure that they do not claim more funding than the cost to them of employees undertaking training but direct costs such as 20% off the job learning time, employees' salaries and backfill if required (i.e. wage replacement costs) can be included for this fund.  Employers must ensure that they have records in place to evidence the costs of any funding claims they make.


For a more detailed answer to this question see the FAQs document on the left hand side of this page.




















































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































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